As the new year swiftly approaches, we wanted to provide you with reminders to ensure you, your employees, and your business are ready.

Employee Information Review: Verify Employee Information: Ensure all employee addresses are current to avoid errors or delays in processing W-2s.

​
Fringe Benefits: Fringe Benefits (i.e., Group Term Life, S-Corp Insurance, personal use of company car, etc.) should be reported with or before your final payroll of the year. All adjustments must be reported by December 28th. Information reported after December 28th will result in additional fees.

Bonus Payrolls: Please notify your Payroll Team if you will be processing a year-end bonus payroll. As a reminder, payrolls that generate $100,000 or more in federal tax liability require tax deposits to be made the next business day. Payrolls using a check date of December 31, must be processed on or before December 28, to ensure timely tax deposits and to avoid costly penalties. A wire may be required to fund payrolls exceeding your ACH limit.

Third-Party Sick Pay: We understand that third-party agencies have until January 15th to provide you with a statement of benefits for your employees. Most agencies provide this information each time a payment is made. Please report this information to us as soon as possible. Third-party sick pay reported after January 15, will result in amended returns and additional fees.

W-2 Box 14: Box 14 provides the flexibility to report miscellaneous payroll information on the W-2. We can list specific earning or deduction information here (i.e., charitable contributions through payroll, union dues, etc.). Please contact your Payroll Team no later than December 28th if you need Box 14 reporting set up. We will automatically post any required information in Box 14, such
as SDI (state disability insurance).

We appreciate your business and are looking forward to a great new year with you!